VectorInvoiceFeatures
Every feature, explained.
What VectorInvoice does, in the order you meet it: a receipt comes in, the fields are read, the journal fills, and i.SAF, GPM311, FR0600 and FR0781 are prepared for you to review. You upload them yourself or submit via a secure VMI token connection where supported. Each feature names the plans that include it.
From the photo to the file
- ReceiptA photo or a PDF
- FieldsRead by Mistral OCR
- JournalAfter your approval
- DeclarationsYou review, then file
01 Capture
Snap a receipt. The fields fill themselves.
Photograph a receipt or add a PDF. VectorInvoice reads the seller, the date, the VAT and the total, so you check the result instead of typing it.
How it works
- Upload a photo, a scan or a PDF. On a phone the camera opens directly.
- Mistral OCR reads the document, and the period is set from the document date.
- Anything unclear waits in the review queue. You correct it, then approve.
Receipt reading with Mistral OCR
Text is read by Mistral OCR through Mistral's EU endpoint. The code refuses other Mistral hosts. PDF, JPG, PNG, WEBP and HEIC files up to 25 MB, with amounts kept in exact cents.
- Basic
- Standard
- Pro
Period from the document date
The month comes from the date printed on the document, not from the day you uploaded it. If you set the period yourself, your choice stays.
- Basic
- Standard
- Pro
Review and approval queue
Low confidence or a failed check marks a document for review. You see the original next to the fields, correct what is wrong and approve. The journal and the files read approved documents.
- Basic
- Standard
- Pro
02 Books
A journal that keeps itself.
Every approved receipt becomes a journal line next to its original. From there you see a 30% figure next to your recorded costs, issue your own invoices and match bank payments. You decide which path to use.
Expense journal
A dated list of what you paid, each line linked to its receipt. Download it as CSV for your records or your accountant.
- Basic
- Standard
- Pro
30% flat expense or actual expenses
For individual activity, the app calculates a 30% figure from the income you entered and a figure from the expenses you recorded. Both amounts are shown. You decide which path to use. This is a calculation from your entries, not a recommendation or a tax assessment.
- Basic
- Standard
- Pro
Issued sales invoices
Create numbered invoices with a PDF and an optional email. Type or dictate one sentence and the assistant drafts it for you to check. Invoices with VAT join the sales list for i.SAF.
- Basic
- Standard
- Pro
Reconciliation
The check compares FR0600 boxes 29–31 with the VAT on your issued invoices and flags a difference. Import a bank CSV and the app suggests a match when one approved invoice has the same amount within seven days. You confirm it.
- Basic, not included
- Standard
- Pro
03 Declarations
Declarations prepared. Nothing sent without you.
i.SAF, GPM311, FR0600 and FR0781 are built from the documents you approved. You review every file. Nothing is sent without your approval. You upload the files yourself, or submit i.SAF directly via a secure VMI token connection where supported.
Submitting i.SAF
- Choose the period. The i.SAF 1.2 XML is built from approved purchase and sales invoices.
- Structure and schema checks run in the app. You can download the file.
- To submit, you sign in again and tick a confirmation. It is valid for 15 minutes and tied to that exact file.
- Direct i.SAF submission uses a secure VMI token connection where supported. You always confirm first. Other forms you download and upload yourself.
GPM311 annual declaration
The income and expense summary for the annual declaration is prepared from the journal, with its deadline. You review it, then upload it yourself. The app does not submit it.
- Basic
- Standard
- Pro
i.SAF, with a guarded submit step
i.SAF XML for purchases and sales, checked in the app and ready to download. Submitting needs a fresh sign-in and a confirmation tied to the file. Direct submission uses a secure VMI token connection where supported; otherwise you upload the file yourself.
- Basic
- Standard
- Pro
FR0600 VAT return draft
A draft of the VAT return from the invoices you approved, with the deadline on the 25th of the following month. You review it, then upload it yourself. It is not submitted automatically.
- Basic, not included
- Standard
- Pro
FR0781 refund request
When the FR0600 draft shows a refund, the app flags it and points to FR0781 as a separate request, prepared from records you already checked. You review it, then upload it yourself. It is never submitted automatically.
- Basic, not included
- Standard, not included
- Pro
EU VAT refund
An EU VAT refund prepared from the foreign VAT you recorded. You review it before anything is offered.
- Basic, not included
- Standard, not included
- Pro
04 Team mode
One workspace for the whole team.
Employees photograph their own receipts. An admin reviews and approves them, and the accountant gets one download. On Standard each employee is €5.99 a month. Pro includes 2 employees, then €5.99 each. Basic does not include employees.
How it works
- The admin invites people by email, as a member or a reviewer.
- Members photograph receipts on their phones.
- The admin opens the original photo, then approves it or asks for changes. Several receipts can be approved at once.
- Approved receipts are downloaded as one ZIP for the accountant.
Invites and roles
An admin invites members and reviewers, resends or revokes invites, and removes people. Team actions are written to an audit log.
- Basic, not included
- Standard
- Pro
Review and approve
Receipts wait in one queue with the original photo. Approve them one by one or several at once, or send one back with a comment.
- Basic, not included
- Standard
- Pro
Download for the accountant
A ZIP with the data file, the original receipts, and a note on the chosen format. The formats are listed in the next section.
- Basic, not included
- Standard
- Pro
05 Exports
The format your accountant imports.
The Team download comes in the layout your accounting software expects. Layouts we could not check against a published specification are marked as templates.
- Basic, not included
- Standard
- Pro
Spreadsheet and data
- CSVVerified columns
- Excel (XLSX)Verified columns
- JSONVerified columns
Lithuanian accounting software
- i.SAF XMLTemplate
- B1.ltTemplate
- RivilėTemplate
- CentasTemplate
- FinvaldaTemplate
- AgnumTemplate
- StekasTemplate
Germany, Austria, Switzerland
- DATEVTemplate
- LexwareTemplate
- sevDeskTemplate
- ADDISONTemplate
- BMDTemplate
- RZLTemplate
- AbacusTemplate
International
- XeroTemplate
- QuickBooksTemplate
- SAP Business One · DTWTemplate
- SAP S/4HANA · F2548Template
06 Security and your data
Encrypted in layers. Yours to export or delete.
Each layer has its own key and its own job. You can download your data at any time, and every deletion asks for your password and a one-time email code.
Deleting data
- In Settings, choose what to delete: stored files, records, or the whole account.
- Enter your password and the one-time email code.
- Deleting the account destroys its data key, so leftover encrypted copies can no longer be opened.
Layered encryption
Receipt files and personal and financial fields use AES-256-GCM. Each file has its own key, wrapped by your account's data key, which a master key wraps in turn. The data key is not derived from your password.
- Basic
- Standard
- Pro
Two-factor sign-in
Turn on an authenticator app with one-time recovery codes. Re-authentication is required before an i.SAF submission.
- Basic
- Standard
- Pro
Export and deletion
Download your account data as a JSON file. Delete stored files, records or the whole account. Each deletion asks for your password and a one-time email code.
- Basic
- Standard
- Pro
See which plan fits.
Three plans, prices including VAT. Employees are an add-on on Standard and Pro. The pricing page compares every feature, row by row.